#2 most asked· 4× cited on Reddit· Invoicing, payments & cash collection
Auto-chase overdue invoices on your behalf
Day 3 polite, day 7 firm, day 14 final notice — sent automatically with the right tone. Get your Sundays back.
By Daniel Hall · Automation builder at Made 4 Tradies
When an invoice goes overdue, a tone-graduated sequence fires automatically: a polite nudge at day 3, a firmer reminder at day 7, a final notice with late-fee warning at day 14. Each message includes a pay-by-link so the customer can clear it on the spot. You stay in the loop via a daily 'who paid, who didn't' digest — no more spreadsheet, no more chasing on Sundays.
See it in action
The flow, end to end
What your customer sees
Before
47 days
Average time from invoice sent to payment received.
With chase sequence
9 days
Illustrative — based on benchmarks reported in cited Reddit threads (Swiftimate users, etc.). Your real number depends on customer mix.
Time you get back
One Reddit owner reports “6–8 hours a week” chasing payments. That's a Sunday afternoon back, every week.
How it works
Trigger → actions → outcome
- 1
Trigger
An invoice in Xero / QBO crosses its due date without being marked paid.
- 2
Action 1 (day 3)
Polite nudge SMS + email with the original invoice and a pay-by-link.
- 3
Action 2 (day 7)
Firmer reminder. References the original due date and asks for action within 24 hours.
- 4
Action 3 (day 14)
Final notice. Late fee applied per your config. Optional: forward to collections partner.
- 5
Outcome
Most invoices clear at day 3 or day 7. You get a daily digest of who paid, who didn't, and who needs a personal call.
What this means for your business
The numbers behind it
47 → 9
avg days to pay
Illustrative. Real number depends on customer mix and rate of recurrence.
6-8 hrs
saved per week
Reddit small-business owner quote: "6 to 8 hours a week just chasing payments."
0
awkward phone calls
The system carries the tone. You don't.
The evidence
4 verified Reddit threads
Every quote is traceable to a real Reddit thread. Click any source to read the original tradies asking for this.
- r/Accounting
'I think I spend maybe 6 to 8 hours a week just chasing payments. That feels insane to me.'
- r/smallbusiness
'I'm sitting here on a Sunday afternoon AGAIN writing follow-up emails for overdue invoices.'
- r/GeneralContractor
'Using an invoicing app that sends reminders automatically has taken a load off.'
- r/AiForSmallBusiness
'How to automate client invoicing and payment follow ups without being awkward about it.'
Want this in your business?
Tell us a bit about your setup and we'll come back with a quote and a build plan. Usually within 24 hours.
Get this built →Built only after a scoping chat. No surprise invoices.